PRIVACY POLICY
Effective 1 July 2025 | Last amended 25 June 2025
1. Who we are
SAAN IT Management and Solutions (“SAAN”, “we”, “our”) operates the website https://www.saansolutions.com and any sub-domains or pages that link to this Policy.
2. Definitions
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Personal Data – any information relating to an identified or identifiable natural person (Art. 4 GDPR). gdpr-info.eu
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Processing – any operation performed on personal data, whether by automated means or not (Art. 4 GDPR). gdpr-info.eu
3. Data we collect
| Category | Examples | Source |
|---|---|---|
| Information you give us | Contact-form fields, newsletter sign-up, event registration, CVs | Direct from you |
| Technical data | IP address, browser type, device ID, cookies, pages visited, timestamps | Automatically from your device |
| Communication data | Emails, phone calls, social-media messages | Direct from you |
| Public data | Business contact details published on company or social profiles | Publicly available sources |
Technical and cookie data are collected via WordPress and third-party analytics/plugins. termly.iocookiebot.com
4. Purposes & Legal Bases
| Purpose | Legal basis (Art. 6 GDPR) | Typical data |
|---|---|---|
| Responding to enquiries & providing information | Consent (Art. 6-1-a) evidenced by your voluntary request | Name, email, phone |
| Delivering newsletters & marketing | Consent; opt-out any time | |
| Event or webinar administration | Contract (Art. 6-1-b) | Name, employer, role |
| Recruitment (CV review, interviews) | Legitimate interest in hiring talent (Art. 6-1-f) | CV details, contact info |
| Site security & performance analytics | Legitimate interest in running secure services | IP, device info |
Guidance on choosing lawful bases: ICO & EU GDPR toolbox. ico.org.ukico.org.uk
5. Cookies & Tracking
We use first-party WordPress cookies (session, comment) and third-party cookies (analytics, consent banner). You can disable non-essential cookies via our cookie banner or your browser settings. termly.iocookiebot.com
Cookie retention
Login cookies last two days (or two weeks with “Remember Me”); comment cookies last one year; analytics cookies follow the provider’s default lifespan. termly.io
6. Data sharing
We do not sell your data. Data may be shared with:
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Hosting and cloud providers located in the EU/EEA
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Email and newsletter service providers
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Event platforms (when you register)
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Regulators or courts where required by law
All processors sign contracts with data-protection clauses. termsfeed.com
7. International transfers
SAAN stores primary systems on EU servers; if partners outside the EEA are engaged, data are protected by Standard Contractual Clauses or an approved adequacy decision. gdpr.eu
8. Retention
We keep personal data only as long as necessary for the stated purposes, then delete or anonymise it per the GDPR storage-limitation principle. Typical periods:
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Enquiry emails: 12 months
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Newsletter lists: until you unsubscribe
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Recruitment data: 24 months after closure
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Analytics logs: 14 months
cookieyes.comcommission.europa.eugdprlocal.com
9. Your rights
Under GDPR you may request access, rectification, erasure, restriction, objection, data portability, and withdraw consent at any time. You also have the right to lodge a complaint with your local supervisory authority. gdpr-info.euico.org.uk
10. Security
SAAN uses SSL/TLS encryption, role-based access controls, intrusion-detection, regular backups, and staff training to keep data secure and confidential. gdpr-info.eu
11. Changes to this Policy
We may update this Policy; the “Last amended” date will change accordingly, and material changes will be announced on our website. ico.org.uk
12. Contact
For any questions or to exercise your rights, email office@saansolutions.com